CHARLOTTE LEWIS

Key Responsibilities

• Represented a diverse roster of 120+ professional actors in television, film, commercial, and theatre markets.
• Secured auditions, negotiated contracts, and maintained relationships with casting directors, producers, and production company’s alike.
• Planning, coordinating, and executing promotional events and appearances.
• Guided talent through career strategy, branding, and industry positioning to support long-term growth.
• Analysed casting breakdowns and submitted appropriate talent through casting platforms (e.g., Breakdown Services, Casting Networks).
• Coordinated client schedules, auditions, callbacks, and bookings, ensuring seamless communication between all parties.
• Advocated for fair compensation and favorable contract terms during negotiations with production companies and casting agencies.
• Monitored market trends to proactively position clients for emerging opportunities.

Accounts Payable Coordinator

• Managed end-to-end accounts payable processes, ensuring accurate and timely payments to vendors, talent, and partner agencies.
• Processed invoices, reimbursements, and expense reports in accordance with company policy and Australian taxation laws.
• Maintained financial records and reconciled vendor accounts to resolve discrepancies and prevent payment errors.
• Collaborated with the finance department to prepare monthly reports and support budgeting and finance tracking.

• Promoted events through strategic marketing efforts, increasing overall attendance and client satisfaction.
• Facilitated clear communication between all parties involved in an event, ensuring smooth coordination and timely updates.
• Managed budgets effectively, negotiating with vendors to secure competitive pricing while maintaining quality standards.
• Established strong relationships with clients by providing exceptional customer service and addressing concerns promptly.
• Organized travel arrangements for guests as needed, ensuring a comfortable experience from start to finish.

Key Responsibilities

• Co-ordinating all hostel events and functions, including liaising with internal and external customers and stakeholders as required;
• Assisting in the preparation of staff rosters, managing staff absences and availabilities; and
• Providing administrative support to the General Manager-Operations and operation support team, including regulatory documentation, correspondence, filing and archiving.